Guidelines for Licence Application and Annual Payment

Types of Application Forms

Platform

Apply for New, Renewal, Amendment and Cancellation Applications

• Ionising Radiation Licences (e.g. IR1, IR2, IR3 Licences)
• Radiation Worker Registration (e.g. R1 Certificate)
• Non-Ionising Radiation Licences (e.g. N1, N2, N3 Licences)

GoBusiness Singapore Portal

Apply for approval to accumulate or transport radioactive waste

Contact NEA via NEA's online feedback form or myENV app

Miscellaneous Forms

• Entertainment Laser Checklist for Organising of Laser Event
• GIRO Application Form for Radiation Licences
• Medical Certificate Form for R1 Applications (MC-1)
• Medical Certificate Form for N3 Applications (MC-2)

NEA ePortal

Licence or Approval Type

Information Required/Supporting Documents

Application/Annual Fee (per application or licence, unless otherwise stated)

IR1, N1

• Details of apparatus and radioactive materials such as
  • [For both apparatus and radioactive materials] Name of manufacturer, country of manufacture and model
  • [For apparatus only] Maximum voltage, maximum current
  • [For radioactive materials only] Radionuclide, maximum radioactivity, form and nature of substance

• For radioactive materials only,
  • Official document from your overseas supplier stating that they will accept the return of disused sources for proper disposal
  • Official document to your customers stating that your organisation will accept the return of disused sources for proper disposal
  • [For manufacturing of radioactive materials only] Radiation Protection Plan; information on radioactive waste generation and disposal/decommissioning plan

• Address of storage location (for IR1)/operation location (for N1)
  
  
• Brochures, catalogues or data sheets showing the technical specifications of the apparatus or radioactive materials
  
  
• [For laser apparatus] Manual showing laser safety instructions
  
  
• [For apparatus or radioactive materials to be used on human beings] Registration approval or authorisation from the Health Sciences Authority (HSA) for medical devices and/or therapeutic products intended for local sale

• [N1 licence][Consultation\Clarification on the regulatory requirements] Please contact RPNSG via NEA's online feedback form or myENV app before submitting any licence application. Please provide the following documents/ information for review: 
  • Medical devices (e.g. MRI, Diagnostic Imaging Ultrasound, non-cosmetic medical lasers etc.) [Documents: Equipment brochure/manual; HSA’s device registration number; HSA’s approval for GN-26/GN-27/GN-29 application, OR overseas medical regulator’s approval (US-FDA; Canada health; Australia TGA; Japan MHLW; or CE[93/42/EEC])] [IEC 60825-1 report: For laser devices classified as Class 1 laser products]
  • Cosmetic medical lasers and therapeutic ultrasound [Documents: Equipment brochure/manual; HSA’s clearance/ exemption from Health Products (Medical Devices) Regulations, OR overseas medical regulator’s approval, OR other appropriate certificates (IEC-60601-1 test report, K-FDA free sale certificate, IEC 60335-1 and IEC 60335-2-23)] [IEC 60825-1 report: For laser devices classified as Class 1 laser products]
  • Non-medical lasers, industrial ultrasound and ultraviolet sunlamps [Documents: Equipment brochure/manual] [IEC 60825-1 report: For laser devices classified as Class 1 laser products]
  • Microwave oven [Documents: Equipment brochure/manual; Radiation leakage lab report; IEC 60335-2-25 (for household microwave ovens) or IEC 60335-2-90 (for commercial microwave ovens)]

For IR1:

• $210 for first year
• $210 annual fee for subsequent years

For N1:

• $52.50 (3 months)
• $105 (6 months)
• $157.50 (9 months)
• $210 (1 year)
• $420 (2 years)

IR2

• Particulars of supplier (name, address, IR1 licence number if local supplier)
  
  
• Details of apparatus and radioactive materials such as
  • [For both apparatus and radioactive materials] Name of manufacturer, country of manufacture, model and serial number (note: If the serial number cannot be confirmed at time of application, applicant may indicate “TBC”)
  • [For apparatus only] Maximum voltage, maximum current
  • [For radioactive materials only] Radionuclide, maximum radioactivity, date as at stated radioactivity, form & nature of substance

• Storage location address
  
  
• Brochures, catalogues or data sheets showing the technical specifications of the apparatus or radioactive materials
  
  
• Floor plan showing position of apparatus or radioactive materials within controlled area and areas surrounding the controlled area
  
  
• Radiation Protection Plan
  
  
• [For accelerators and proton beam only] Decommissioning plan
  
  
• [For radioactive materials only] Official document from your supplier stating that they will accept the return of disused sources for proper disposal (if applicable)
  
  
• The approximate date of commissioning of the apparatus or radioactive materials. This will facilitate the arrangement of the pre-licensing inspection

• [For apparatus or radioactive materials to be used on human beings] Registration approval or authorisation from the Health Sciences Authority (HSA) for medical devices and/or therapeutic products intended for use

Note:

1. [For apparatus only] You may apply for the IR2 licence once the sales/purchase is confirmed. The pre-licensing inspection can only be conducted after installation and the apparatus should not be energised before the inspection unless authorisation is given.
2. [For radioactive materials only] An authorisation letter will be issued to the applicant to temporarily possess the radioactive materials to facilitate the conduct of the pre-licensing inspection for IR2 licence.

For first year:

• $155 per irradiating apparatus
• $155 for at least one (a) irradiating apparatus containing radioactive material, or (b) radioactive material

For subsequent years:

• $155 annual fee per irradiating apparatus
• $155 annual fee for at least one (a) irradiating apparatus containing radioactive material, or (b) radioactive material

N2

• Particulars of supplier (name, address, N1 licence number if local supplier)
  
  
• Details of apparatus such as name of manufacturer, make/model and serial number
  
  
• Address of storage location
  
  
• Brochures, catalogues or data sheets showing the technical specifications of the apparatus
  
  
• [For laser apparatus] Manual showing laser safety instructions
  
  
• [For MRI apparatus] Detailed SOP, QA checklist, site map of location of use with 5-G lines indicated, quench exhaust line and photo of nameplate
  
  
• [For apparatus to be used on human beings] Registration approval or authorisation from the Health Sciences Authority (HSA) for medical devices

• N2 licence][ [Consultation\Clarification on the regulatory requirements] Please contact RPNSG via NEA's online feedback form or myENV app before submitting any licence application. Please provide the following documents/ information for review:
  
  • Medical devices (e.g. MRI, Diagnostic Imaging Ultrasound, non-cosmetic medical lasers etc.) [Documents: Equipment brochure/manual; HSA’s device registration number; HSA’s approval for GN-26/GN-27/GN-29 application, OR overseas medical regulator’s approval (US-FDA; Canada health; Australia TGA; Japan MHLW; or CE[93/42/EEC])] [HCSA licence/ documentation proof of application][IEC 60825-1 report: For laser devices classified as Class 1 laser products] [Apparatus location of use]
  • Cosmetic medical lasers and therapeutic ultrasound [Documents: Equipment brochure/manual; HSA’s clearance/ exemption from Health Products (Medical Devices) Regulations, OR overseas medical regulator’s approval, OR other appropriate certificates (IEC-60601-1 test report, K-FDA free sale certificate, IEC 60335-1 and IEC 60335-2-23)] [IEC 60825-1 report: For laser devices classified as Class 1 laser products] [Apparatus location of use]
  • Non-medical lasers and industrial ultrasound [Documents: Equipment brochure/manual] [IEC 60825-1 report: For laser devices classified as Class 1 laser products] [Apparatus location of use]

• $155 per apparatus for first year
• $65 annual fee per apparatus for subsequent years

R1

• Medical Certificate Form for R1 Applications (MC-1)
  
  
• Documentary proof of relevant training/qualifications
  
  
• [For medical doctors and dentists] Singapore Medical Council/Singapore Dental Council registration number
  
  
• [For veterinarians] Animal and Veterinary Service licence number
  
  
• [For medical diagnostic radiographers and radiation therapists] In-principle approval for registration or registration certificate with the Allied Health Professional Council (AHPC)

• $105 for first year
• $50 annual fee for subsequent years

N3

• Medical Certificate Form for N3 Applications (MC-2)
  
  
• Documentary proof of relevant training/qualifications (e.g. Basic Laser Safety Course certificate)

• $26.25 (3 months)
• $52.50 (6 months)
• $78.75 (9 months)
• $105 (1 year)
• $210 (2 years)

IR3

• Transport Emergency Response Plan (TERP template)
  
  
• To facilitate the application process, a draft copy of the TERP may be sent to NEA (via NEA’s online feedback form) for preliminary review first before submitting the application via GoBusiness Singapore Portal.

• $155 for first year
• $155 annual fee for subsequent years

Approval to accumulate radioactive waste

• Type of radionuclide
  
  
• Quantity and its respective activities
  
  
• Radiation Protection Plan
  
  
• Storage location
  
  
• Floor plan
  
  
• Emergency preparedness and response plan

$600 per annum

Approval to transport radioactive waste

• Type of radionuclide
  
  
• Quantity and its respective activities
  
  
• Radiation Protection Plan
  
  
• Destination of transport
  
  
• Transport plan
  
  
• Emergency preparedness and response plan

$600

Amendment

⁷ Relevant supporting documents are required. Please see "Information on New Licence Application and Approval" (above) and "Cancellation" (below) for information on supporting documents required for addition and removal, respectively.

⁸ For addition of new apparatus to IR2 licence, licensees will have to submit an IR2 licence amendment application with the relevant support documents mentioned under the “Information on New Licence Application and Approval” (above).

⁹ For addition of new apparatus to N2 licence, if there is no need to amend details of existing apparatus in the licence, please do not fill up section 4 “Amendment Description (Please include purpose/reason)” or there will be an additional $25 charged for the amendment fee.

¹⁰ Please refer to the requirements under “Cancellation” for removal of apparatus or radioactive materials from existing IR1, IR2, N1and N2 licences.

Annual Fee Payments

For IR1, IR2, IR3, N2 licences and R1 certificates, a payment notice will be sent via email to the customer profile contact person 60 days before the annual payment due date for annual fee payment. Annual fee must be paid before the anniversary date stated in the licence (e.g. if anniversary date is on 30 Apr, annual fee payment due date is on 29 Apr of each year). Payment methods for the annual fee payment can be found below under section on “Payment Methods for Licence Application and Annual Fee”.

Please note that for IR2 and N2 licences, item newly added to the licence within 60 days prior to the annual payment due date will not be included in the annual fee.

If the annual fees are not paid (for licensees without GIRO or government payment arrangement) by the annual payment due date or GIRO deduction is unsuccessful (for licensees with GIRO arrangement), enforcement action may be taken including the suspension or revocation of the licence or certificate. When a licence or certificate is revoked, re-application of new licence or certificate will incur the fees for new application.

Separately, individuals engaging in non-destructive testing (NDT) radiation work (also known as industrial radiography) using Cobalt-60, Iridium-192 or Selenium-75 are required to undergo a medical examination and submit a new medical certificate (including full blood examination) annually to NEA. The medical certificate form (MC-1) can be found on the NEA ePortal: Miscellaneous Forms.

With the decoupling of personal dose monitoring services from licence fees with effect from 20 Feb 2023, existing subscribers will have to renew their subscription and pay for the dose monitoring service at the rate of $35.00 per monitoring cycle (inclusive of GST) before their subscription expires. More details can be found in the FAQs on new eServices.

Renewal

Renewal applications can be submitted on the GoBusiness Singapore Portal starting 90 days from the licence expiry date. All licence renewal applications should be submitted at least 30 days prior to the expiry of the existing licences. If you are unable to find your licence under your account, unable to select it for renewal, or if your licence is no longer active on GoBusiness Portal, please contact NEA for assistance. Note: Applicants will not be able to make any amendments to the existing licence as part of the renewal application.

Cancellation

Licence cancellation applications can be submitted on the GoBusiness Singapore Portal.

[For irradiating apparatus] IR1, IR2, N1 and N2 licence holders must cancel their licences after disposal of the apparatus. For apparatus that may have activated components (e.g. Linear Accelerators (LINAC), proton beam, cyclotrons, synchrotron, etc.) and apparatus containing radioactive material, licensees must obtain authorisation for disposal of the apparatus before carrying out the disposal.

[For radioactive materials] IR1 and IR2 licence holders must obtain authorisation for disposal of the material before carrying out the disposal.

Licensees will be required to submit the licence cancellation application on GoBusiness Singapore Portal and provide supporting documents such as export/repatriation/disposal/decommissioning/transfer documentation, depending on the type of irradiating apparatus they possess. The serial number of the irradiating apparatus should be clearly stated in the document(s). RPNSG officers may contact your organisation to arrange an inspection for verification.

Payment Mode

Remarks

e-Payment

e-Payment can be made on:

• GoBusiness Singapore Portal via PayNow, VISA, MasterCard, American Express, JCB, UnionPay and Diners, when submitting an application on the portal; or
• NEA ePortal > Payment > One Stop Payment via eNETS, VISA and MasterCard, for other payments.

AXS

AXS is only available for annual fee payment.

Please provide the application number (within the payment notice sent to the customer profile contact person) as the reference number when making payment through AXS.

GIRO Payment

(i) Billing Customers with Existing GIRO arrangement with RPNSG:

For Licence Application
Applicants should select GIRO as the payment mode when submitting the application on the GoBusiness Singapore Portal and select/indicate the GIRO reference number in the application form. The GIRO reference number can be found in the letter confirming the set-up of the GIRO account or on previously issued GIRO invoices.

For individuals (i.e. N3 or R1 applicants) using their organisation’s GIRO reference number for payment, they should obtain authorisation from their organisation to do so prior to making payment.

For Annual Fee Payment
GIRO deduction will take place within the 2 weeks after the annual payment due date. Please ensure that sufficient funds are available in your account for the deduction to take place.

For R1 registrants, if you wish to pay annual fees using your employer's existing GIRO account with NEA for radiation protection licences, please contact NEA to set up the arrangement at least 3 months before the next anniversary date of your licence.

If you do not wish to pay subsequent annual fees via GIRO, please inform NEA at least 3 months before the next anniversary date.

(ii) Billing Customers with No Existing GIRO arrangement with RPNSG:

For Licence Application or Annual Fee Payment
For customers who wish to set up GIRO arrangement with RPNSG, please complete and submit the GIRO application form found on the NEA ePortal: Miscellaneous Forms at least 3 months before the application/expiry/anniversary date. Setting up of a GIRO account may take 4 to 8 weeks.

Government
e-Invoicing

This is applicable only for government organisations using the e-invoicing system.

As part of the transition, NEA has endeavoured to update government customer profiles to set the annual fee to be paid by government payment mode. However, government employees who are R1 registrants will need to log into NEA ePortal to update their customer profiles to update the annual fee payment mode and other details, if necessary. Government entities should also log into NEA ePortal to ensure that profile details are correct.

For Licence Application
Applicants should select government payment options as the payment mode when submitting applications on the GoBusiness Singapore Portal.

For Annual Fee Payment
If you have indicated to NEA that the annual fee will be paid by a government entity through government payment modes at least 3 months before the anniversary date, an invoice will be issued to government entity within 1 week from the annual payment due date.

To add or remove government payment mode for subsequent annual fee payments for issued licences or certificate, please log into NEA ePortal to update your customer profile at least 3 months before the next anniversary date of your licence/certificate.

Please note that payment through government payment modes will have to be made within the 30-day credit term.