Hazardous Substance Control Circulars

Autotrade Net

PCD/HS/6.6

29 Dec 2000

To: All Traders, Freight Forwarders, Cargo Agents and Carriers

With effect from 8 Jan 2001, the processing of all import permit applications containing hazardous chemicals shall be automated via TradeNet to expedite the issuance of the Import Permit/Cargo Clearance Permits (CCPs) for your consignments.

To obtain the Import Permits expeditiously, you are advised to take note of the following while preparing your Import Permit applications containing Pollution Control Department (PCD)'s controlled items :

HS Code

The PCD controlled chemicals may be classified under HS codes in the following Annexes:

You may view or download the complete list of the above Annexes sorted in the numerical (HS codes) or alphabetical (chemical names) order.

If you are handling chemicals which are classified under the above categories of HS codes in one single consignment, you are required to separate the permit applications for chemicals which are controlled by different Controlling Agencies (CAs). However, you may continue to submit permit applications containing non-controlled goods together with goods which are controlled by one CA.

Product Code and the Controlling CA

PCD product codes are created for all items controlled by PCD. Permit applications containing PCD product codes will be processed automatically via TradeNet.

HS codes controlled by more than one CA may carry multiple product codes. You will have to select the appropriate Product Code for the controlled item. Only one Product Code is to be declared for each HS code. The declared Product Code would determine the CA for the item.

Example : If the chemical which you are importing is classified under a jointly controlled PCD and NA(CWC) HS code, you are required to find out if the chemical description is subject to the control of PCD or NA(CWC) and declare the appropriate Product Code once the CA is determined.

The lists of HS codes controlled by HSA and NA(CWC) are in the following Annexes :

To facilitate the processing of HSA-controlled chemicals classified under the jointly controlled PCD and HSA controlled HS codes, you are required to declare the appropriate HSA Product Code in your permit applications. Please see Annex E for the list of Product Codes.

Example : If you are importing laboratory reagents which contain substances controlled under the Misuse of Drugs Act under HS code 3822 00000, you are required to declare the HSA Product Code 'HSALDR001' so that the permit applications could be routed to HSA for processing.

However, if the laboratory reagents are controlled under the Environmental Pollution Control Act, you are required to declare the Product Code 'PCDLRA111' so that the permit applications could be auto-processed by PCD.

For the processing of chemicals jointly controlled with NA(CWC), the processing procedures remain unchanged. Please see Annex F for the latest list of chemicals jointly controlled by NA(CWC) and other CAs.

Product Quantity and Its Unit

For every Product Code declared, you are also required to declare the Product Quantity and its Unit. The Product Code Unit of Quantity is 'KGM' for all PCD Product Codes.

New Format for Company's Hazardous Substance Licence

To facilitate auto-processing of the permit applications through TradeNet, the Importer's Licence Number must be declared in the 'Licence No.' field. All Licence No. are standardised & re-configured as follows:

Existing format: -
New standardised format:

A1 -L991234 -
A0001L991234

A2 -T986789 -
A0002T986789

B12 -L002345 -
B0012L002345

B44 -T995678 -
B0044T995678

C123-L003456 -
C0123L003456

C245-L006543 -
C0245L006543

(The new standardised Licence number is made up of the company's code which comprises the initial letter of the company's name and a four-digit number, an 'L' which refers to 'annual' licence or a 'T' which means 'temporary' licence, two numbers indicating the year licence is issued, followed by a four-digit serial number.)

Please note that a Temporary Licence can only be used once. In other words, if an Import Permit has been obtained using the Temporary Licence, you are not allowed to use the same Temporary Licence No. to apply for another Import Permit Application.

Maximum Quantity Per Trip

For controlled hazardous chemicals found in the Environmental Pollution Control (Hazardous Substances) Regulations 1999, you are required to declare the maximum quantity of chemicals to be transported per trip (computed in 'KGM') in the 'Other/Additional Reference No.' field found at the 'item' level in the Import Permit application. You are not required to key in the unit of quantity 'KGM' in the 'Other Reference No.' field. For quantities per trip exceeding the limits in The Schedule of the EPC(HS) Reg 1999, you are required to have a transport approval from PCD for your permit application to be processed smoothly.

Example : If the maximum qty per trip is 1 TNE, you are required to key in '1000' for 1000 kilograms in the 'Other/Additional Reference No.' field.

Concentration of Controlled Chemicals

For your Permit application to be approved, you are also required to declare the concentration level (computed as a percentage) of the controlled chemicals in the 'Establishment Code' field found at the item level of the Import Permit application. You need not declare the percentage sign (i.e. %) in the 'Establishment Code' field.

Example : If the chemical concentration is 85%, you are required to key in just '85' in the 'Establishment Code' field.

Approval Messages

Upon the approval of your Import Permit application, you are required to comply with all the requirements and conditions stated in the approval message(s). There may be specific follow-up actions required when you make use of the Import Permit to clear your cargoes.

Example : A72 - APPROVED BY PCD PROVIDED THAT YOU HAVE A VALID TEST REPORT THAT MEETS EXCLUSION CRITERIA AND THAT YOU FAX THE TEST REPORT OR APPROVAL LETTER FROM PCD TO 7319666 WITHIN 48 HOURS OF THE APPROVAL DATE.

IF YOU DO NOT HAVE A VALID TEST REPORT OR LICENSE, PLEASE CONTACT PCD OFFICERS AT 7319641 OR 7319332 TO ARRANGE FOR THE ANALYSIS OF THE GOODS IMMEDIATELY AFTER CLEARANCE FROM THE FTZ AND BEFORE UNPACKING THEM. YOU ARE NOT ALLOWED TO USE, SELL OR EXPORT THE ITEMS WITHOUT PRIOR APPROVAL FROM PCD.

Further Enquiries

For further enquiries, you may call the TradeNet Officer @ Tel: 67319665 / 67319332 OR e-mail your enquiries to NEA_PCD_HS@nea.gov.sg

MARTINN HO
For HEAD POLLUTION CONTROL DEPARTMENT

Joint Circular from TDB,PCD,DAD & NA(CWC) dated 16 Jan 2001

For further queries concerning the import and export of hazardous chemicals, you may wish to visit HSA and NA(CWC) websites for the updated lists of Annex E and F.